Your Privacy

PEP725 is committed to protecting your privacy and uses your personal information just to ensure the service of delivering phenological records. Therefore, we process your data exclusively on the basis of the legal regulations (General Data Protection Regulation GDPR). Please read on for more details about our policy regarding your privacy.

What information do we collect? How do we use it?

When you sign up for a data download, we need to know your:

Name
E-mail address
Institute/organization (if applicable)
Country where you work
Focus of interest or intended use of PEP725 records

PEP725 records are open and universally available for the purpose of academic research, education, government use, recreation, or other not-for-profit professional or private purposes. The given information allows us to:

Track usage
Evaluate its impact in the community
Confirm Database Users’ agreement with the PEP725 Data Use Policy
We also monitor traffic patterns and site usage to help us improve our site and identify problems. Additionally, we may use the collected information to occasionally notify you about:

Important functionality changes to our website
New services
Announcements we think you will find valuable
Data Retention Policy

We retain the personal data collected from registered users only as long as the user’s account is active or for a limited period necessary to fulfill the purposes for which it was initially collected.

All personal data will be deleted after two years of inactivity.

Will PEP725 disclose the information it collects to outside parties?

The information on database users will be available to the PEP725 project management and the dataset owners. PEP725 project management and dataset owners will not sell, trade, or pass on this information to any third parties.

Your Consent

By using our data service, you consent to the collection and use of this information by PEP725. If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of:

What information we collect
How we use it
Under what circumstances we disclose it
Your Rights

You have the following rights regarding your stored data:

Right to information
Right to rectification
Right to erasure or restriction of processing
Right to object to data processing
Right to data portability
Right to legal complaint in accordance with data protection laws
If you believe that we are processing your data in violation of Austrian or European data protection law, please contact us:

📧 E-Mail: PEP725 Management

Or reach out to our Data Protection Officer:
📧 E-Mail: datenschutz@geosphere.at

To protect your rights and privacy, we may request additional information to confirm your identity.

You also have the right to raise a complaint with the national or any other supervisory authority within the EU. For Austria, this is the:

Austrian Data Protection Authority
Österreichische Datenschutzbehörde

Please forward any questions or comments to:
pep725@geosphere.at